AGENDA

Spring Lake Village

November 7, 2005

7:30 P.M.

Barber School Meeting Room

102 West Exchange

Spring Lake, Michigan

I. Call to Order

II. Pledge of Allegiance

III. Roll Call

A. Present: Filber, Fischer, Keller, Palma & VanStrate.

B. Motion to Excuse any absent members, if necessary.

IV. Reports and Statements of Citizens:

V. Consent Agenda

A. Consideration of approving the payment of the bills in the amount of $157,364.47 (Attachment A).

B. Consideration of approval of the Minutes for the September 19 and October 17, 2005 Regular Council Meetings (Attachment B).

C. Consideration of a Motion to Re-Set a Public Hearing from November 7 to December 5, 2005 at 7:30 PM at Barber School for Review of Amendments to Chapter 17, Signs, of the Village of Spring Lake Zoning Code.

D. Consideration of a Motion to Amend the Site Plan for Phase II of the East Village Redevelopment Project for the Addition of a 10’ by 24’ Concrete Pad Pertaining to the Proposed Restaurant. (This amendment was reviewed and approved by the Planning Commission at their meeting on October 25, 2005. It will be located to the north of the building as shown on the attached sketch.)

E. Consideration of a Motion to Approve Change Order Number One, in the Aggregate, for the East Village Streetscape Grant Project from Youngstrom Contracting, Inc. and Authorization for the Village President and Village Clerk-Treasurer to Execute. (This project was bid for $533,369. During construction, changes totaling $6,527 were necessary; quantities were reduced in other instances. The net result is a change order in the amount of $1,141.50 for an amended contract price of $534,510.75. See attached accounting. This is the only change order.)

F. Consideration of a Resolution to Re-extend the Moratorium on All Permits to Erect/Construct Electronic Message Board Signs for Thirty More Days Until December 19, 2005. (The Planning Commission approved numerous changes and forwarded them on to Council on October 25, 2005. However, the requested additional review for sandwich boards is under advisement until their next meeting.)

G. Consideration of a Resolution of Appreciation to Former Council Member Fred Holland for His Contributions to the Village Council. (A copy will be coming under separate cover.)

VI. Report by the Village Clerk-Treasurer

A. Introductions and Remarks from Applicants Interested in Filling the Village Council Vacancy.

Subject: A council vacancy arose with Fred Holland’s announcement that he was resigning due to moving. The term of the appointment will be through January 2008 to fill the remainder of Mr. Holland’s term. This matter was advertised on October 8, 2005 with a display ad in the Grand Haven Tribune. It was posted on the Village sign board and announced at several Council meetings and at the Master Plan Kick-off meeting.

Two applications were received and are attached:

1. Linda Albonico, 524 Longview

2. Ryan Kelly, 218 Mason

Both individuals are invited tonight to introduce themselves and make a few remarks.

Recommendation: At the conclusion of their remarks, the Council may discuss this matter and either take these appointments under consideration for action on November 21, 2005 or make a motion to fill the term tonight. The effective date is recommended to be November 21, 2005.

B. Consideration of a Motion to Open a Public Hearing to Solicit Public Comment on Adoption of a Private Road Ordinance Addition to the Village of Spring Lake Zoning Code Through Amendment of Spring Lake Zoning Ordinance.

Subject: The purpose of this ordinance is to address the infrastructure and review procedures for multiple lots fronting private roads in the Village. The Planning Commission reviewed this matter on several occasions and recommends approval. See attached ordinance.

Recommendation: Consideration of a motion to open the public hearing to solicit public comment. At the close of public comment, the Village Council may move to approve the Amendment to the Village of Spring Lake Zoning Ordinance by Adding a New Chapter Entitled “Private Roads” including all the necessary definitions and requirements.

VII. Report By the Village Manager:

A. Consideration of a Motion to Remove from the Table and to Rezone the Miller-Smith Property at 601 West Savidge and the Fletemeyer Property at 721 West Savidge to Central Business District (CBD) from Industrial (I).

Subject: A public hearing was held at the last Village Council meeting. The intent of the zoning change is to enable Miller-Smith and the adjacent Fletemeyer parcel to be redeveloped into commercial uses. The Village Council tabled further consideration of the CBD recommendation and asked the Planning Commission to consider other alternative recommendations.

Attached is my request to the Planning Commission which asked for feedback on the Commercial district (C).

Mr. Peel indicated to the Planning Commission that rezoning to Central Business District was necessary to complete the project as it was currently designed. The Planning Commission’s conclusion was to recommend rezoning to CBD.

Recommendation: This item may now be removed from the table. At the close of Council discussion, the Village Council may move to rezone the Miller-Smith Property at 601 West Savidge and the Fletemeyer Property at 721 West Savidge to Central Business District (CBD) from Industrial (I) .

B. Consideration of a Motion To Remove from the Table Consideration of Site Plan Approval for the Residential Phase of the Harbor Steel Planned Unit Redevelopment, known as the East Village Condominiums Located North of Savidge, East of Lake Avenue and South of Lakeside Trail.

Subject: A public hearing was held on October 17, 2005. Following the hearing, the Village Council requested the Planning Commission to reconsider density, sidewalk and tree elements of the proposed development. The Council also requested a chronology on the number of units originally discussed.

First, the intent of the original planned development request in September 2004 was to develop these eight acres to contain between 30 and 60 dwelling units. This range was made part of the record at the initial Planning Commission meetings.

When the Planned Development agreement got to the Village Council, I felt the range was not clearly stated and suggested inserting a safeguard provision regarding the Master Plan’s definition of “medium density” (5 to 6.9 dwelling units per acre – was specified).

The density proposed this summer was 46 units; it was since changed to 43 units when presented to the Planning Commission on October 25, 2005. (The four-plexes have now been eliminated and seven three-plexes were proposed instead, up from six before. Further, eleven duplexes are now proposed, up from none before.

Secondly, the phasing was clarified and shown on the plans. The Planning Commission recommended that the trees in later phases not be affected until such phase is constructed.

Third, full lengths of concrete sidewalks on both sides of the streets, separated by a five-foot parkway from the asphalt, connecting to all the lots was discussed with Council. The Planning Commission consensus is to require full-sidewalk and four foot of separation on the north side of the east-west street one side, with the exception that the portion located between the western most unit and Lake Avenue. This sidewalk may be adjacent to the street.

Fourth, there are four trees larger than 30 inches. The Planning Commission requested the phasing discussed above. They otherwise understood that 126 trees larger than 12 inches would be removed.

I subsequently requested an overlay map showing the footprints of the buildings as well location of the existing trees for Council review tonight. It is attached.

Fifth, the recommended plan shows elimination of any street connection to Railroad Street in Spring Lake Township. This item was the subject of misinformation at the Planning Commission meeting. My recommendation at the last Council meeting, and it is still true now, is that an eventual connection to Railroad Street be suggested on the plans. This was originally indicated by dashed lines in the initial Planning Commission recommendation made to Council on September 27, 2005. It got left out of the most recent plan, as attached, however. If future Council’s wish to have that option, it will need to be part of your motion tonight.

Sixth, Moore and Bruggink provided several very specific construction recommendations. Although the Planning Commission did not discuss these in detail, there is no objection. The detailed construction plans will be modified accordingly.

Last, it is a given that the timing of the street connection from Rotary Drive to Lake Avenue, along with the extension of water lines, hydrants and hard surface access drives needs to precede construction for each phase so as to guarantee firefighter emergency access.

Recommendation: The Village Council may now move to remove this matter from the table. The Council may now consider site plan approval of the residential phase of the Harbor Steel Planned Unit Redevelopment, known as the East Village Condominiums, located north of Savidge, east of Lake Avenue and south of Lakeside Trail with, or without, further refinements.

C. Consideration of a Motion to Approve an Increase in the Project Cost for the Northwest Ottawa Water System Intake No. 2 Repairs.

Subject: The project cost exceeded the bid by $230,000 due to change orders found to be necessary. This extra cost is in addition to the original bid being $151,000 over the engineer’s estimate. The Village’s share of the total extra costs is $24,251.

The Ottawa County Road Commission, Utilities Division is responsible for each this project and produced the attached resolution to for each community to consider. A detailed accounting of these extra expenses is lengthy and is available in the Village Clerk’s office for review. (It should be noted that the Village’s Water Fund does not have sufficient resources to make this payment. Following the annual audit review in December, staff will seek a budget adjustment to borrow from another fund to make payment. This amount would need to be paid back over time once a water and sewer rate review is completed in next year’s budget.

Recommendation: The Village Council may now consider a motion to approve an increase in the Village of Spring Lake’s share of the extra repair cost for the intake project serving the Northwest Ottawa Water System (Intake No. 2) in the amount of $24,251.20.