7:30 P.M.
Barber School Meeting Room
I.
Call to Order
President Keller called the meeting to
order at 7: 30 p.m.
II.
Pledge of
Allegiance
III.
Roll Call
A.
Present:
Filber, Fischer, Holland, Keller, Palma & VanStrate.
Absent:
Hall
IV.
Reports and Statements of Citizens:
Mr.
Doug Boon, terminal manager of Citgo Petroleum in Ferrysburg, presented a check
for $1000.00 to Chief DeYoung of the Spring Lake/Ferrysburg police department
to purchase child I.D. kits and as a donation for the Village Hall and police
department renovation.
Ms.
Lisa Royce, 17770 Navaho Drive, stated she was glad to hear that the Village
Council decided against sharing Manager Cotton with Spring Lake Township.
V. Consent
Agenda
A.
Approved
the payment of the bills in the amount of $96,359.74.
B.
Approved the minutes of the October 4,
2004 regular council meeting.
C.
Approved blocking off River, Prospect and
South Streets for the annual Halloween parade at Holmes School on October 29,
2004 at 2:00 p.m.
D.
Appointed Matt Butler, 15268 Vintage
Ridge, Grand Haven Township to continue to represent the Village of Spring Lake
on the Coast Guard Festival committee for a term of three years from October 1,
2004 to September 30, 2007.
E.
Waived the noise ordinance and provided
permission to the Michigan Department of Transportation to perform night work
on the Lake Avenue intersection with Savidge Street in the fall of 2005 for two
weekends. This request enabled reconstruction of the Lake Street intersection
with Savidge Street for the fall 2005.
The neighbors were alerted to this need. The nighttime work would only impact the intersection. Savidge Street would be closed first on one
side and then the other during two successive weekends from Friday at 8:00p.m.
to Monday at 5:00 a.m.
F.
Approved a resolution to adopt a policy
for automated clearinghouse (ACH) arrangements and electronic transactions of
funds enabling automatic payments of utility and tax bills. This policy would pave the way for these new
services within the next year.
G.
Set a public hearing for November 1, 2004
at 7:30 p.m. to solicit public comment on the proposed Village Place project
and the use of $591,120 of CDBG funds from the Michigan Economic Development
Corporation and the Department of Housing and Urban Development at 701 E.
Savidge and Rotary Drive. The public
was specifically invited to view the original Notice of Intent and the full
Community Development Block Grant Application on file with the Village
Clerk-Treasurer in advance of the meeting.
Specific public review of the need, the proposed activities and proposed
program was encouraged. Further, public
notice appeared in the newspaper and was distributed to the adjacent
neighborhood and to low and moderate-income neighborhoods.
On a motion by Fischer,
support from Filber, the Village Council approved the Consent Agenda as
presented.
Yes: 6 No: 0
VI.
Report
By the Village Clerk
A.
Held a public hearing on the proposed Spring
Lake Village Design Manual and subsequently adopted the Manual.
Subject: This Design Manual was recommended
by the CBDDA on September 9, 2004 after review at two meetings. Completion of this Design Manual was the
CBDDA’s highest priority in the Downtown Master Plan. Color copies of the Design Manual were previously
delivered to Council. Black and white
copies were made available to the public.
The Design Manual would apply to the entire community, but would
be mandatory only in the Core Downtown and in new planned developments.
President Keller
declared the public hearing open for comments at 7:45 p.m.
Manager Cotton
summarized the design manual.
Council member Filber
commented that the design manual was a fantastic step in the right direction.
Manager Cotton said
that this was a two- step process. The
first was that the design manual would act as a template or guideline and the
second was the updating of the zoning ordinance language.
Council member Palma
said that the design manual would assist with creating and maintaining the
Village character.
President Keller stated
that the manual would go hand in hand with the zoning ordinances.
On a motion by Fischer,
support from Holland, the Village Council closed the public hearing.
Yes: 6 No: 0
On a motion by Holland,
support from Filber, the Village Council approved adoption of the Spring
Lake Village Design Manual.
Yes: 6 No: 0
B. Held
a public hearing on the proposed Groundwater Use ordinance, Chapter 30, Article
VI of the Village of Spring Lake Code of Ordinances.
Subject: This ordinance was proposed to ensure that
the Burnside property would receive MDEQ permission to be sold for
redevelopment. Grand Haven and Muskegon
passed similar ordinances recently.
Passage of this ordinance ensured that the Village would receive the
property owner’s permission to build Lakeside Trail across the current
gap. The proposed ordinance was modeled
after similar municipal ordinances. The
Village Attorney approved as to form.
President
Keller declared the public hearing open for comments at 7:50 p.m.
Manager
Cotton explained that the DEQ was working with Burnside’s so that the property
could be sold.
Council
member Fischer stated that a similar ordinance would be needed in the future
for the old Anderson Bolling site.
Manager
Cotton indicated that this could be done with a simple one-line addition to
this ordinance.
There
was no public comment.
On
a motion by Fischer, support from VanStrate, the Village Council closed the
public hearing.
Yes: 6 No: 0
VII.
Report
by the Village Manager
A. Waived
the Noise Ordinance and provided permission to the Michigan Department of
Transportation to perform night pavement work on Savidge Street from Lake
Avenue west to U.S.31 in the fall of 2005 for one to two weeks.
Subject: The project options were to conduct daytime
work and use flag control (one direction, alternating traffic); or work at
night.
The
downside of flag control during the day was extensive traffic back-ups for
blocks, or miles, and “de-facto” detours onto Exchange and Liberty. Our original discussions revealed the
problems with detoured trucks on Exchange Street and at the Lake Avenue
intersection trying to turn eastbound.
The
alternative of working nights, for the pavement portion only, on the rest of
the project would make the inconvenience for the entire Village shorter.
Other
than the paving portions, the curb height adjustments and driveway approach
reconstructions would be done during the day while keeping two-way
traffic.
Ms.
Vicki Weerstra, MDOT engineer, stated that paving at night would eliminate
considerable back ups in the afternoons, that the paving could be completed
within a week or two, depending on weather conditions and that this plan
eliminated the need to detour traffic on to Exchange Street.
Council
member Palma asked if the fuel depot managers and VerPlanks could be contacted
and asked to use an alternate route during this time.
Ms.
Weerstra said she would partner with Manager Cotton in contacting the terminal
managers.
President
Keller wondered if with the lanes narrowed during the day, drivers would be
uncomfortable with large trucks on the road.
Ms.
Weerstra said that more police patrol to enforce the speed limits would help
this situation and that MDOT was considering hiring police officers to assist
with traffic control.
President
Keller thanked MDOT for thinking outside the box and coming up with the
nighttime paving solution. He added
that MDOT had done a top- notch job on the School Street turning lane project.
On
a motion by Fisher, support from Filber, the Village Council granted permission
to the Michigan Department of Transportation to perform nighttime pavement work
on Savidge Street from Lake Avenue west to U.S.31 in the fall of 2005 for up to
two weeks.
Yes: 6 No: 0
B. Authorized
a gift of the original Village presidents’ photographs to the Tri-Cities
Historical Museum and authorized the Village manager to execute the deed of
gift form.
Subject: The Village Council discussed this matter at
the last work session and concluded the proposed reproductions would be
permanently displayed in Village Hall.
The pictures were digitized and copies were located at the museum and
also at Village Hall. The museum had
changed out the upstairs lobby showcase and displayed pictures from when the
Village was decimated by the May 11, 1893 fire. Sixty-two homes, a nearby schoolhouse, two
churches and related buildings were destroyed.
The
Village would have access to the original photographs to make further duplicates
or to inspect them if desired at any point in the future.
Council
member Fischer said that the Village needed to start with the photographs and
then move on to the written copies, which were fading fast and the museum had
the equipment and the ability to restore them.
On
a motion by Fischer, support from VanStrate, the Village Council authorized a
gift of the original Village presidents’ photographs to the Tri-Cities
Historical Museum and granted authorization to the Village Manager to execute
the deed of gift form.
Yes: 6 No: 0
C. Authorized
rental of the Emergency Operations Center in the renovated Village Hall to the
Century Driving School and authorized the Village manager to execute a rental
registration form.
Summary: The Century Driving School located in
Holland wanted to offer driver’s training in the Spring Lake area, since it was
no longer part of the school’s curriculum.
Use of the EOC room was requested as a temporary measure given that
another location fell through. The
first class would start on November 1st for four nights a week for three
weeks. This use would continue every
other three weeks until March 2005 when other facilities became available. The offered rent was $300 per session, or
$1,200-$1,500 total. A security deposit
to cover any damages and an insurance certificate would be required. The use would be 7:00 p.m. to 9:00 p.m. In case of an emergency, the class would be
relocated to elsewhere in the building.
The alternative was to permit their use of Barber School. This alternative did not work as well, given
the need to relocate too many other scheduled events.
Since
the City of Ferrysburg was paying rent on the EOC room, manager Cotton
recommended sharing the revenue on a pro-rata basis.
Council
member Filber said he was hesitant to set a precedent by supporting rental of
the EOC room and added that he did not think that the Village should become a
rental agency for all village owned property.
Council
member Fischer said that some of the rental revenue should be used to purchase
some new equipment for the exercise room and then also set up a maintenance
fund for this equipment.
Council
member Fischer said that the Ferrysburg city council should vote on that
proposal and that the village council shouldn’t speak for them.
On
a motion by Fischer, support from Holland, the Village Council approved rental
of the Emergency Operations Center to the Century Driving School and authorized
the Village Manager to administer rent of $300 per session along with the
customary safeguards, with the rental income being accounted for on a separate
line item.
Yes: 5 No: 1 (Filber)
VIII.
Reports
by the Village Council:
No report by the Village
Council was presented.
IX.
Statements of Citizens:
Mr. David Timmer, 112 Parkhurst, expressed his concern about
the possibility of a high
voltage sign at the new Rite Aid building and wanted to know if the Village had any rules and
regulations pertaining to this.
Langworthy, Strader, LeBlanc would be providing language
concerning approval of the
lighting on this project to the Planning Commission.
Mr. Milt Meekoff, 322 N. Lake,
expressed concern about the parking for Lakeside Beach goers.
X.
Reconvened the work session at 8:37 p.m.
XI.
Executive Session to discuss potential
property acquisition.
On a motion by
Holland, support from Filber, the Village Council adjourned into executive
session at 8:44 p.m.
Yes: 6 No: 0
Resolved that
the Village Council meet in executive session for reasons permitted by Section
8(C) of the Michigan Open Meetings Act, MCL 15.268 (e); MSA 4.1800(18)(e); as
requested by the Village Manager, to confer with legal counsel on matters
permitted by Section (e) of the Open Meetings Act.
On a motion by
Holland, support from Filber, the Village Council arose from executive session
at 9:14 p.m.
Yes: 6 No: 0
XII.
Adjournment
On a motion by
Holland, support from VanStrate, the Village Council adjourned at 9:14 pm.
Yes: 6 No: 0
______________________________________________
Daniel Keller,
Village President
_______________________________________________
Maribeth
Lawrence, Village Clerk/Treasurer