7:30 P.M.
Barber School Meeting Room
I.
Call to Order
President Keller called the meeting to
order at 7:30 p.m.
II.
Pledge of
Allegiance
III.
Roll Call
A.
Present: Filber, Fischer, Holland, Keller, & VanStrate
B.
Excused:
Hall, Palma
IV.
Reports and Statements of Citizens:
No reports or statements of citizens were
presented.
V. Consent
Agenda
A.
Approved
the payment of the bills in the amount of $79,737.91.
B.
Approved the minutes of the October 18,
2004 regular meeting.
C.
Approved a vote for six directors to the
Michigan Municipal League Liability and Property Pool (Anthony Furton,
Menominee; Brad Hefner, Ithaca; Michael Herman, Albion; Richard Lewis, Traverse
Village; Samuel Rye, Adrian; and Richard Root, Kentwood).
D.
Approved a community development plan
required by the Community Development Block Grant Application process for the
Village Place Economic Development Infrastructure Project at 701 East Savidge
and authorized the Village Clerk-Treasurer to execute its adoption. This plan was needed to satisfy the federal
legislative requirement to have a two to three page summary community
development plan adopted by the Village Council to address the noted grant
criteria.
E.
Approved a resolution to oppose House Bill
4358, Michigan Vehicle Code Amendments, which would increase the possible
length of trucks and allow trucks to travel over any road.
F.
Approved a traffic control order to permit
parallel parking on Exchange between Cutler and School Streets. This parallel parking was requested by the
new businesses on the north side. This additional parking was needed and would
help slow traffic down on this new emerging downtown business street.
On a motion by Fischer, support from Filber,
the Village Council approved the consent agenda as presented.
Yes: 5 No: 0
VI.
Report
By the Village Clerk
A.
Held a combined public hearing regarding
the finding of no significant impact on the environment and a notice to request
release of funds as per Title 1 of the Housing and Community Development Act of
1974 (P.L. 93-383) for the Village Place Project (former Harbor Steel
Redevelopment) at 701 East Savidge for a total estimated investment of
$4,689,640.
Subject: This combined
hearing to find no significant impact on the environment and to request a
release of funds was required according to the Community Development Block
Grant requirements. The Planning Commission and Village Council supported this
project in previous official actions.
The Chamber of Commerce and Village staff drew up all the documents for
this meeting and received State Historic chamber approval several weeks
prior.
This hearing was the
final step Council needed prior to an official request to release the
funds. With this approved request, came
the ability to secure an engineering firm for design and construction of the
planned streetscape and for the necessary property to be acquired by Redstone
from G.A. Richards for the comprehensive redevelopment.
A total of at least 41
jobs for low to moderate-income individuals would result from Redstone’s plans
and this grant.
President Keller
declared the hearing open for public comment at 7:33 p.m.
Manager Cotton
expressed his appreciation to Redstone for their work on the project and to the
Chamber of Commerce for pulling together documentation for the meeting.
Ned Silverman, owner of
Chapter 11 Sports, asked for clarification as to whether or not the grant money
would be used for the property acquisition.
Mr. Silverman was told
that it would not. The grant money
would be used for streetscape improvements on Savidge Street and Rotary Drive.
On a motion by Fischer,
support from Filber, the Village Council closed the combined public hearing at
7:39 p.m.
Yes: 5 No:
0
On a motion by Fischer,
support from Holland, the Village Council adopted the findings of no
significant impact on the environment; requested the release of funds; and
authorized the Village President, Village Clerk-Treasurer and/or the certifying
officer, Manager Cotton, to certify the same to the Michigan Economic
Development Corporation for the Village Place project (Harbor Steel
Redevelopment area) totaling $4,689,640, as per Title 1 of the Housing and
Community Development Act of 1974 (P.L. 93-383).
Yes: 5 No: 0
B. Held
a public hearing to solicit public comment on the use of Michigan Community
Development Block Grant Funds and the proposed Village Place project (former
Harbor Steel Redevelopment area) at 701 East Savidge for streetscape improvements
to Savidge and Rotary Drive for $591,120 as well as a developer and TIF Fund
local match totaling $100,000 for relocation of power lines and shared parking
improvements, as per the proposed Community Development Block Grant
Application, for economic development infrastructure from the Michigan Economic
Development Corporation and approved a resolution of submission of a Michigan
Community Development Block Grant application for the same as prepared by the
Village Manager acting as certifying officer.
Subject: This grant application was the subject of a
notice in the paper and flyers given to the adjoining property owners and to
blighted area homes. The grant
application was prepared by the grant’s certifying officer. Individuals of low or moderate income were
specifically encouraged to attend the public hearing.
The
purpose of the proposed grant was to stimulate the creation of at least 41 new
low to moderate-income jobs in an adjacent planned development (Ace Hardware,
retail shops and offices). Total new investment planned was $4,689,640.
President
Keller declared the hearing open for public comment at 7:42 p.m.
Council
member Holland asked if the grant would cover streetscape improvements to both
sides of Savidge Street. Manager Cotton
said that the grant covered 1400 feet on the north side of Savidge and part of
Rotary Drive. The lighting would be
done at a later date, after completion of the north side for uniformity. Manager Cotton added that as property on
the south side of Savidge Street was redeveloped, the streetscape work would be
done.
Ms.
Chris Aurich, 208 N. Lake, asked why the notice encouraged low to moderate
income individuals to attend the meeting.
Manager Cotton said that this was to be included per the CDBG grant instructions.
Ned
Silverman, Spring Lake business owner, said he was in favor of the whole
project. Mr. Silverman asked if there
would be significant traffic disruption and if they could time the project to
avoid the busy summer tourism season.
Ross
Pope, 105 West Exchange Street, said that the project would get underway soon
and that there should be no traffic disruption because there was a forty foot
off-street right-of-way.
On
a motion by Fischer, support by Holland, the Village Council closed the public
hearing at 7:51 p.m.
Yes: 5 No: 0
On
a motion by Filber, support from Holland, the Village Council approved the use
of Michigan Community Development block grant funds for the proposed Village
Place project (former Harbor Steel Redevelopment area) at 701 East Savidge for
streetscape improvements to Savidge and Rotary Drive for $591,120, as well as a
Redstone Development and Spring Lake TIF Fund local match totaling $100,000,
and approved a resolution for submission by the Village Manager acting as certifying
officer of the grant application, as per the proposed Community Development
Block grant program for economic development infrastructure from the Michigan
Economic Development Corporation.
Yes: 5 No: 0
VII.
Report
by the Village Manager
A. Approved
a proposed Groundwater Use Ordinance, Chapter 30, Article VI of the Village of
Spring Lake Code of Ordinances.
Subject: This ordinance was proposed to ensure that
the Burnside property would receive MDEQ permission to be sold for
redevelopment. Grand Haven and Muskegon
passed similar ordinances. Passage of
this ordinance ensured that the Village would receive the property owner’s
permission to build Lakeside Trail across the current gap.
The
public hearing was held on October 18, 2004 at the Village Council
meeting. No citizens attended the
hearing or submitted any comments. The
action on the ordinance was postponed until this meeting to ensure conformity
between the Village and Mr. Burnside’s attorney’s ordinance language.
On
a motion by Fischer, support by VanStrate, the Village Council adopted the
Groundwater Use Ordinance and authorized the Village/Clerk to advertise such
ordinance, upon execution of the bike path easement.
Yes: 5 No: 0
B. Approved
the site plan for the Planned Unit Development for Phase I of the property
commonly known as East Village Center, 701 East Savidge Street, as per the
contract between the Village of Spring Lake and Redstone Commercial
Development.
Subject:
Village Council approved the PUD conceptual plan on October 4, 2004. Phase I was downscaled to include just the
Ace Hardware store on the east end of the project and was unanimously approved
by the Planning Commission on October 26 with several new conditions: the inclusion of windows along the east
elevation and the requirement that the developer submit building elevations for
the remainder of the project prior to construction.
The
low signage, the use of red brick to match the existing remaining Harbor Steel
office building and the planned streetscape all made this project conform to
the Design Manual as much as possible.
Additional
suggestions for Council were to:
approve it with a requirement to move any encroachment on the MDOT
right-of-way (move the coffee kiosk); inclusion of a shared parking agreement
easement for the east parking lot and Central Park overflow; and a shared cost
agreement for the power line relocation and shared parking lot totaling $50,000
each due prior to issuance of an occupancy permit, as per the grant documents approved
above.
This
project was now being called “East Village Center.”
On
a motion by Fischer, support from Filber, the Village Council approved the site
plan for the Planned Unit Development for Phase I of the property commonly
known as 701 East Savidge Street as per the contract between the Village of
Spring Lake and Redstone Commercial Development as approved by the Planning
Commission with the additions of a shared parking agreement for the east
parking lot; and the shared cost for the power line relocation and shared
parking lot totaling $50,000 each due prior to the occupancy permit, as per the
grant document, contingent upon the approval of the architectural plans for the
buildings other than the Ace Hardware.
Yes: 5 No: 0
C. Accepted
the overall low bid and estimate from Fleis and VandenBrink Engineering, Inc of
Grand Rapids for professional engineering services for the Savidge
Street/Rotary Drive Streetscape project and authorized the Village President
and Village Clerk-Treasurer to execute a contract, subsequent to review of the
Village Attorney.
Subject: The Village did a request for qualifications
late last month. A total of three
engineers, one landscape architecture firm and one architecture firm responded. A review committee composed of Council
members Palma and VanStrate and the Community Services Director and the Village
Manager reviewed the qualifications.
The owner of Redstone Development sat in on the deliberations. Two firms were selected as being qualified
to design, bid and manage the streetscape along the Village Place (East Village
Center) project.
The
bids were returned as follows:
Guaranteed
Not-to-exceed Costs for Preliminary Engineering:
Moore & Bruggink Fleis
& Vandenbrink
$29,800 $30,200
Estimated
Other Phased Costs Through to Completion:
Moore
& Bruggink Fleis
& Vandenbrink
$56,600 $52,300
Estimated
Totals (Add the above two items):
Moore
& Bruggink Fleis
& Vandenbrink
$86,400 $82,500
Since
the estimated costs were not substantially different, the focus became
landscape design services, communications and overall performance.
The
Committee determined one firm was best for landscape design. It was initially unclear which firm would be
best for the construction phase. When interviewed
again, Fleis and Vandenbrink, the overall low bidder and better
landscape-engineering firm, addressed the construction management concerns by
assigning a different project manager.
Manager Cotton interviewed this person and checked references and found
him (Bill Frazier) highly suited for this job.
On that basis, Fleis and Vandenbrink was recommended for the Savidge
Street/Rotary Drive Streetscape project.
The working capital would come from the TIF fund.
On
a motion by VanStrate, support from Fischer, the Village Council accepted the
overall low bid from Fleis and VandenBrink Engineering, Inc of Grand Rapids for
professional engineering services for the Savidge Street/Rotary Drive
Streetscape Project and authorized the Village President and Village
Clerk-Treasurer to execute a contract for a guaranteed-not-to-exceed amount of
$30,200 for preliminary engineering and an estimated $52,300 for the remaining
phases, subsequent to review of the Village Attorney.
Yes: 5 No: 0
VIII.
Reports
by the Village Council:
No reports by the Village
Council were reported.
IX.
Statements of Citizens:
No
statements of citizens were presented.
X. Adjournment
On a
motion by VanStrate, support from Holland, the Village Council adjourned at
8:21 p.m.
Yes: 5 No: 0
_______________________________________________
Daniel Keller, Village President
_______________________________________________
Maribeth Lawrence, Village Clerk/Treasurer