AGENDA

Spring Lake Village

November 21, 2005

7:30 P.M.

Barber School Meeting Room

102 West Exchange

Spring Lake, Michigan

I. Call to Order

II. Pledge of Allegiance

III. Roll Call

A. Present: Filber, Fischer, Keller, Palma & VanStrate.

B. Motion to Excuse any absent members, if necessary.

IV. Reports and Statements of Citizens:

V. Consent Agenda

A. Consideration of approving the payment of the bills in the amount of $ 84,081.79 (Attachment A).

B. Consideration of approval of the Minutes for the November 7, 2005 Regular Council Meetings (Attachment B).

C. Consideration of a Motion to Accept the Quote of Falcon Hot Patch Trailer of Midland, Michigan in the amount of $8,000. (This matter was the subject of two bids as follows: Falcon Patch, Midland Michigan for $8,000 and Bell Equipment of Grand Rapids,, Michigan for $11,500. Budget is $10,000.)

D. Consideration of a Motion to Approve a Resolution to Transfer an On Premises C-SDM Liquor License and an Entertainment Permit for Don Basil, Inc. at 701 West Savidge (the “Two Tony’s Taverna” Restaurant at East Village Place). (The Police Chief reviewed this matter and finds no objection. The license is being transferred from 22 Washington, Grand Haven and the entertainment will consist of folk music, Greek night ethnic dancers and general dancing. See attached resolution.)

E. Consideration of a Motion to Approve a Resolution to Make Traffic Control Order 05-1 Pertaining to No Trucks Permanent. (This traffic control order was issued by Chief DeYoung in anticipation of cut throughs during the Savidge Street work three months ago. No complaints were received from cut throughs or about the ordinance. Chief DeYoung recommends it be made permanent for any “truck or commercial vehicle having a gross weight in excess of 26,000 pounds upon any highway or street within the Village…. except on declared local truck traffic routes.” See attached order. )

F. Consideration of a Motion to Approve a Quote for Wood grinding/recycling from Michigan Wood Fibers, LLC, Zeeland, Michigan in the amount of $6,200 for Village brush chipping services. (The Village has three years of accumulated brush and wood chipping needs. The former service provider is out of business. The only other service in the area is from Zeeland. Their price is better than the chipping done three years ago. Periodic chipping is a requirement of the Village’s disposal site.)

VI. Report by the Village Clerk-Treasurer

A. Consideration of Two Applications from Citizens Interested in Filling One Village Council Vacancy.

Subject: A council vacancy arose with Fred Holland’s announcement that he was resigning due to moving. The term of the appointment will be through January 2008 to fill the remainder of Mr. Holland’s term. This matter was advertised on October 8, 2005 with a display ad in the Grand Haven Tribune. It was posted on the Village signboard and announced at several Council meetings and at the Master Plan Kick-off meeting.

Two applications were received and are attached:

1. Linda Albonico, 524 Longview

2. Ryan Kelly, 218 Mason

Both individuals were invited to attend tonight’s meeting. Both individuals received agenda packets for the potential purpose of being sworn in and taking voting action tonight. A second opportunity for a Village Council appointment will arise in January.

Recommendation: At the conclusion of any further remarks or discussion, the Village Council may move to appoint an individual to fill the remainder of the term until January 2008.

VII. Report By the Village Manager:

A. Consideration of a Motion to Authorize the Village President and Village Clerk-Treasurer to Proceed with a Baseline Environmental Assessment and to Execute Any and All Closing Documents Associated with Purchase of 222 ½ West Savidge

Subject: This matter was reviewed by Council on several occasions and approved for purchase by November 30, 2005, depending on the due diligence steps . The purchase was contingent on the survey, an acceptable environmental assessment, non-Village environmental liability and acceptable clean up costs.

The environmental work was ordered ($1,585). The initial “transaction screen” showed that staining and petroleum odor associated with a drain and potential asbestos. On this basis I authorized a Phase II environmental assessment to determine whether the Village should proceed to a Baseline Environmental to protect against future liability. The Village Attorney signified we should proceed through these additional steps. The conclusion of the Phase Two will be done Friday afternoon and presented to the Council under separate cover. Your review and discussion is desired before we proceed with any further environmental cost. If a baseline environmental is desired the estimated cost is $2,000.

Secondly, no survey is known to exist for the property. The purchase includes two parcels: the first is where the building is located and the second is land to the east up to the Village’s parking lot. Council discussion is requested on whether a survey is desired also. The Village Attorney reports it is not necessary if title insurance and a warranty deed is received.

Meanwhile, a quote for demolition is being secured with the known environmental contamination in mind. The total expected costs for purchase at $21,000, environmental and demolition costs is estimated to total $30,000. Quotes for paving would be secured in the spring. These expenditures are encumbered in the Tax Increment Financing Fund.

Recommendation: The Village Council may now consider a motion to proceed with a Baseline Environmental Assessment, proceed with purchase of the property for parking expansion purposes and to authorize the Village President and Village Clerk to execute the closing documents on, or before, December 31, 2005 (assuming concurrence with the seller to extend the closing timetable from November 30^th).

B. Consideration of a Motion to Authorize the Village to Enter into Additional Web Services from Next IT of Muskegon to Make the Web Site User Friendly.

Subject: Since our webmaster left, we have been maintaining the web site through a combination of staff and Next IT resources. It recently was made clear to me that Next IT can amend our web site to be more user-friendly to update without changing the look and feel. The time involved is 10 hours ($850). They recently did so for Ferrysburg. The work comes very highly recommended from Ferrysburg staff. After this change, updating the web will costs ten times less and only take a few minutes to update every week. This is option number one.

Secondly, I asked Next IT to quote e-government services: more on-line forms, on-line payments and potentially credit card payments. They indicated this would take 42-50 hours of time. If both services were contracted separately, the cost would be $5,100.

If both services are done at the same time, they offer a block rate of 75 hours for $5,250 to cover any contingencies. The cost per hour under this bulk rate is $70 instead of the normal $85 per hour. This is option number two.

Savings with the water and sewer staffing transitions cover the additional expenses of Option Two.

I recommend that we go with the user-friendly switch immediately and the remainder of the time for e-government analysis and implementation. Such implementation should occur, however, only after staff and Council determine for ourselves what electronic services would be most beneficial to provide. This project could be initiated in January. See attached proposal.

Recommendation: The Village Council may now consider a motion to authorize the Village Manager to execute a Web Block Time Service Agreement with Next IT of Muskegon in the amount of $5,250 for 75 hours and to develop electronic government services.