AGENDA
Spring Lake Village
September 8, 2009
7:30 P.M.
Barber School Meeting Room
102 West Exchange
Spring Lake, Michigan
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
A. Present: Ferguson, Filber, Kelly, MacLachlan, Miller, Nauta, VanStrate.
B. Motion to excuse any absent members
IV. Reports and Statements of Citizens
V. Consent Agenda
A. Consideration of a Motion approving the payment of the bills in the amount of $211,029.49 (The big ticket items are the bond payments for NOWS debt service, the Village Hall and Street improvements a decade ago--$78,000 and progress payments for Lake Avenue Advance Construct --$17,000.) .-- (Attachment A).
B. Consideration of a Motion to approve the minutes for August 17, 2009 (Attachment B).
C. Consideration of a Motion to Approve a Grant Agreement with the Grand Haven Area Community Foundation for the Grand River Greenway, Phase I, Non-motorized Trail in the Amount of $10,000 and to Authorize the Village President and Clerk-Treasurer to Execute the Grant Agreement. (This award solidifies the $158,000 of local funding needed to match the remaining $1.0 million in grants requested.)
D. Consideration of a Motion to Approve the Periodic Bill for Reimbursement of Legal Costs to the Public Utilities Division of the Ottawa County Road Commission for the Village of Spring Lake’s Share of the Northwest Ottawa Water Treatment System South Intake Litigation in the Amount of $16,918. (See attached bills. The total expected costs to the Village for this litigation is 6.82% of the grand total A new estimated total, as of this latest billing, is $66,097 and was provided by the Road Commission. The amount spent to-date is $62,513, inclusive of the above billing. This latest amount is within the $20,000 budgeted for FY 10.)
E. Consideration of a Motion to Approve a Concert at the Mill Point Band Shell on the Occasion of the Eve of the Oktoberfest Spring Lake Marathon. (This is a free concert planned from 7 PM to 8:30 PM on Friday, September 18th featuring the Vincent Hayes Project band. The Marathon begins at 8 AM the following day at Old Boy’s Brew house.)
F. Consideration of a Motion to Approve Minor Amendments to the Downtown Liquor License Initially Approved on July 16, 2009 as per Requests for Amendment from the State Liquor Control Commission. (The Commission would like to see the type of license specified and make sure that it is within a specific downtown development area. See attached resolution. There may be a few other tweaks suggested on Tuesday night pending further research as to their needs.)
Recommendation: After reading the Consent Agenda, the Village President will request a motion to approve. A Council Member may now make a motion to approve the Consent Agenda. (Roll call vote.)
(Any member can ask that an item be removed from the Consent Agenda, if desired. Such item would then be discussed and voted on separately later in the meeting.)
VI. Report By the Village Clerk-Treasurer
VII. Report By the Village Manager
A. Consideration of a Motion to Authorize Construction of a Two (2) Inch Water Line and A Double Check Valve on an Emergency Basis in the Amount for up to $6,900 for the Water Line and up to $12,450 from Northern Pipeline Contractors, Inc of Spring Lake.
Subject: Redevelopment of the old Anderson-Bolling plant and the associated eleven acres continues to move forward. This is the largest, most multi-purpose, mixed used redevelopment I have ever seen.
The first stage was East Village in 2004. The second phase was Spring Lake Villas (a 43 unit planned unit development to the north of the old factory). The third phase was the former G& L Hotdog and new office spaces such as State Farm Insurance.
Last summer, the former Bold Furniture Company moved to another community due to space requirements. Redevelopment of this vacant area ensued for the purpose of a very large day care called “Little Lakers.”
For reasons that are no fault of any of the above parties, water supply for fire suppression and domestic uses need to be upgraded by the Village so as to eliminate a potential “cross contamination” possibility that was discovered as part of the fire plan review for the Little Lakers Daycare.
In short, a two (2) inch water supply to the former factory area needs to be installed from the Village’s 10 inch main that is parallel to the Lakeside Trail. Further, a device known as a “double check valve” needs to be installed in a pit near the parcel’s property line. This double check valve is required given new code changes since the 1950’s. Partial cost recovery will be sought by the benefiting parties.
Reinvestment and capital costs such as these are the reasons Moore and Bruggink recommended water rates be increased to support up to $80,000 of reinvestment per year. The Village set $78,000 aside for such reinvestment in the FY 10 Budget. (Approximately $41,000 of these funds is encumbered, leaving $37,000 available. Further, the water fund balance is expected to end the year with a cash balance of $175, 594. In other words, the Village’s budget planned on needs such as these arising.)
The above plan assumes that perpetual easements from the Spring Lake Villas property which has to be crossed can be achieved in the next several weeks.
Recommendation: A Village Council member may now make a motion to authorize construction of a 2 Inch Water Line and a double check valve, on an emergency basis, in the amount of up to $19, 347 from Northern Pipeline Contractors, Inc of Spring Lake and that partial cost recovery be sought from the benefiting parties.
B. Consideration of A Motion to Advertise a Public Hearing Regarding Reactivation of the Commercial Redevelopment Act (1978 PA 255, MCL 207.652 et seq. as "sunsetted" in 1985) for October 5, 2009 at 7:30 PM at Barber School, 102 West Exchange, and Designation of the Central Business District Development Area as the Requisite Redevelopment District so as to Attract Additional Economic Development.
Mr. David Miller of the Grand Haven Chamber and Mr. Joe Agostinelli from the Michigan Economic Development Corporation presented this recent legislation and answered questions at the Village’s invitation at the last meeting. The Village Council appeared ready to move forward.
The intent of the law is to allow a 50% reduction in property taxes for a set period of time, not to exceed 12 years, for the purpose of stimulating new commercial development or redevelopment. The Village Council first talked about this 2008 legislation last summer.
Although the Village has not gotten any direct requests, it is likely we will have some in the near future. Attached is data from the early 1980’s when the Village was last eligible to use this legislation.
It assisted in the 1983 renovation of Barrett’s Marina and the addition of Arby’s to downtown at that time. Further, this legislation enables communities with full service Police and Public Works services to compete with rural townships when it comes to tax rate comparisons. This helps combat the urge for the private sector to sprawl.
More Council discussion regarding the length of time for the abatement might be appropriate. Twelve years is a long time. One half of the State Education Tax is eligible to be excluded for up to six years. The Village Council can set the legislation to be up to 12 years. Typically, the Village has taken a tack to be more financially conservative then permitted. (An example is the state brownfield loan funds do not have to be paid back until after 15 years, yet the Village will typically not go forward unless payback can occur within five years before any interest accrues.)
Further, if the Village goes forward, you are obligated to approve a plan to establish and implement an expedited local permitting and inspection process and to provide for walkable, non-motorized interconnections, including sidewalks and streetscapes in the Redevelopment District.
Although the appropriate forms have not yet been received, it seems proactive to notice the public hearing, at least, for a month from now and work to meet this deadline.
Recommendation: A Village Council member may now make a motion to advertise a public hearing regarding reactivation of the Commercial Redevelopment Act (1978 PA 255, MCL 207.652 et seq. as "sunsetted" in 1985) for October 5, 2009 at 7:30 PM at Barber School, 102 West Exchange and designation of the Central Business district Development Area as the requisite redevelopment district and further direct the Village Staff to develop a resolution and a Plan to establish and implement an expedited local permitting and inspection process and providing for walkable, non-motorized interconnections, including sidewalks and streetscapes in the Redevelopment District.
VIII. Reports from the Village Council
IX. Report by the Village Attorney
X. Statements of Citizens
XI. Reconvene the Work Session (if necessary)
XII. Executive Session to Consider Real Estate Options and Pending Litigation
XIII. Adjournment
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