AGENDA
Spring Lake Village
February 1, 2010
7:30 P.M.
Barber School Meeting Room
102 West Exchange
Spring Lake, Michigan
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
A. Present: Filber, Kelly, MacLachlan, Miller, Nauta, VandenBosch, VanStrate.
B. Motion to excuse any absent members
IV. Reports and Statements of Citizens:
V. Presentation of a Special Award by Huntington Bank, Spring Lake Branch Manager Kathleen Alward, and the Spring Lake Rotary Club Pertaining to the Heritage Festival.
VI. Consent Agenda
A. Consideration of a motion approving the payment of the bills in the amount of $84,365.52 (Attachment A).
B. Consideration of a motion to approve the minutes for January 18, 2010 (Attachment B).
C. Consideration of a Motion to Approve a Resolution of Declaration that the Brownfield Loan for Redevelopment of the former Graflex property (the new Lake Pointe Brownfield project) is Completed and Can Be Abolished. (This brownfield loan was paid back last year. The impact of this resolution will be to direct the Spring Lake Township Assessing and tax collection functions to no longer capture Village and non-Village taxes to make this brownfield loan pay back. The loan terms were for up to 15 years. The Village paid it back with these new tax payments in less than two years. This resolution was reviewed and recommended by the CBDDA and is attached. The MDEQ approved this type of resolution.)
D. Consideration of a Motion to approve a Notice of Intent to Apply to the Land and Water Conservation Fund for $100,000 of Grant Funds to Construct Phase I of the Grand River Greenway/Non-motorized Trail and Mill Point Park Improvements (The next recommended grant is from the Land and Water Conservation Fund (LWCF) and will be administered jointly by the MDNR and the National Park Service. Up to $100,000 is available with a $100,000 match. The Village’s match would come from other funds already accrued for this project. The deadline is April 1. If awarded, the funding would be available at the same time as the other grants. Village Council approval of a Notice of Intent is the next step. Approval of a formal grant resolution is necessary after the public hearing.)
E. Consideration of a Motion to Set a Public Hearing for Monday, March 1, 2010 at 7:30 PM at Barber School, 102 West Exchange Street to Consider a Potential Grant Request from the Land and Water Conservation Fund for $100,000 of Grant Funds to Construct Phase I of the Grand River Greenway/Non-motorized Trail and Mill Point Park Improvements and for the Coastal Management Grant Program for $50,000. (These public hearings are the next required steps in solidifying the remaining funds.)
F. Consideration of a Motion to Approve A Request to the West Michigan Shoreline Regional Development Commission for Buchanan Street to Be Considered for Federal Grant Funding from Exchange Street to Liberty Street in Federal Fiscal Year 2014 and Approval of the Conceptual Planning Necessary from Moore and Bruggink engineers in the Amount of $2,450 as Required to Achieve these Federal Funds. (The chances of getting another project right now is moderate to low, given the competition and the fact we just came off two projects --Meridian in FY 09; Lake in FY 10 and have another one lined up for Cutler in FY 2013 -- If we are crowded out this year, our chances will be better next year, however. If we find we have a good chance of getting the award, the initial engineering cost will be $2,450. This item will be part of the Budget Adjustments on February 15th.)
G. Consideration of a Motion to Authorize the Village Manager to Secure Grand River Greenway Conceptual Plan Amendments from Moore and Bruggink Engineers for $1,370 and to Authorize the Same for a Grand River Greenway Conceptual Map from Spring Lake to Grand Rapids in the Amount of $1,650, with Funding from the Tax Increment Financing Fund in the February 15, 2010 Budget Adjustments. (These changes are necessary in order to continue to prepare this trail for construction of Phase I in FY 2011 and to seek funding for the following phases to get to Leonard Road, as per the 1987 Master Plan.)
H. Consideration of a Motion to Set a Public Hearing for Monday, February 15, 2010 at 7:30 PM at Barber School, 102 West Exchange Street to Consider a Rezoning Recommendation from the Planning Commission for 311 and 312 East Savidge. (This request was made by the Planning Commission on January 26, 2010.)
Recommendation: After reading the Consent Agenda, the Village President will request a motion to approve. A Council Member may now make a motion to approve the Consent Agenda. (Roll call vote.)
(Any member can ask that an item be removed from the Consent Agenda, if desired. Such item would then be discussed and voted on separately later in the meeting.)
VII. Report By the Village Clerk-Treasurer
VIII. Report By the Village Manager
A. Consideration of a Motion to Approve Revisions to the Planned Unit Development Contract for the Development at Fruitport Road and Savidge Street, 808-830 East Savidge, and authorize the Village President and Clerk-Treasurer to Execute the Contract.
Subject: This planned unit development project (PUD) is awaiting formal execution of the Development Contract and an improved economic climate prior to proceeding.
After detailed review by the Development Team, the Developers requested the Village Attorney and staff make six amendments – five of which are mutually agreed (minor changes to the plan; financing, timeline, additional conditions, and remedies for violations).
The sixth requested change is to require the Village Council to approve any successor owners if the project is ever transferred (Alternative #1). An acceptable alternative may be to require Village Council approval, but add that such approval will not be “unreasonably withheld” (Alternative #2).
The Development Team will be present tonight to request Village Council adoption of Alternative #2 or to leave the matter out of the PUD contract entirely. Village Council direction by way of a motion to include any desired changes is needed prior to final action.
Recommendation: A Village Council member may now make a motion to approve revisions to the Planned Unit Development Contract for the development at Fruitport Road and Savidge Street, 808-830 East Savidge, and authorize the Village President and Clerk-Treasurer to execute the contract. (Roll call)
B. Discussion of a Draft Policy to Enable a One-Year Trial Period for Wintering Tanglefoot Park Recreational Vehicles.
Subject: Neighbors within 300 feet of the park were invited to attend tonight’s meeting at 7:30 PM.
The Tanglefoot Park potential fees were discussed and a draft policy written, following Village Council discussion at the last meeting. (The potential fee for winter was adjusted to $275 and a per month charge was added at $50 per month. A policy was written to guard against tarps, liability or other problems. See attached.)
Modest increases in the trailer rates are part of the next agenda item, as well as new charges for 50 Amp power and Coast Guard week. See attached fee list. (The fees for winter storage are tentatively listed, but are subject to tonight’s discussion.)
Recommendation: There is no action recommendation for this item other than to listen to neighborhood and Council feedback before going on to the next agenda item to set the Tanglefoot Park Fees for the 2010 season.
C. Consideration of a Motion to Approve New Fees for Tanglefoot Park and the Amended Rules.
Subject: The Park Manager made his annual report last fall and discussion regarding the fees ensued. The Village Council requested detailed fee recommendations and tentatively agreed to two rule changes having to do with 1) Allowing only one pet per trailer and 2) Keeping the doors and windows shut since the Village is paying the air conditioning electrical bill. Modest increases in the trailer rates are recommended, as well as new charges for winter storage, 50 Amp power and Coast Guard week. See attached list.
Winter storage was the subject of a neighborhood discussion just prior to this agenda item and may result in one or more necessary changes to the attached draft list.
A letter to the waiting list of RV owners and boaters needs to go out later in the week after Council action tonight.
Recommendation: A Council Member may make a motion to amend the rates, amend the rules and adopt the new policy on wintering RV’s at Tanglefoot Park for the 2010 season, with or without amendment given the prior discussion. (Roll Call)
D. Consideration of a Report and Recommendation from Drew Whitley, Project Administrator, for a Sound System in Barber School.
Subject: The lack of a state-of-the-art sound system in Barber School occasionally results in citizen complaints.
Recommendation: Drew Whitley, Projects Administrator, is prepared to provide a status report on the options considered to-date and the costs for alternatives. No action is needed tonight. Depending on Council feedback, this matter may be added to the budget adjustments on February 15th for your formal consideration.
IX. Reports from the Village Council
X.
XI. Statements of Citizens
XII. Reconvene the Work Session (if necessary)
XIII. Executive Session Pertaining to Acquisition of Property
XIV. Adjournment
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