AGENDA
Spring Lake Village
February 15, 2010
7:30 P.M.
Barber School Meeting Room
102 West Exchange
Spring Lake, Michigan
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
A. Present: Filber, Kelly, MacLachlan, Nauta, VandenBosch, VanStrate.
B. Motion to excuse any absent members (Council member Miller has a family conflict.)
IV. Reports and Statements of Citizens:
V. Consent Agenda
A. Consideration of a motion approving the payment of the bills in the amount of $47,692.61 (Attachment A).
B. Consideration of a motion to approve the minutes for February 1, 2010 (Attachment B).
C. Consideration of a Motion to Approve an Official Resolution Requesting Federal Assistance, via the West Michigan Transportation Planning Program (West Plan Metropolitan Planning Organization), for $158,600 to Provide Resurfacing, Repair and Curb Work for North and South Buchanan Streets from Exchange Street to Liberty Street for the Federal Fiscal Year 2014 (October, 2013) and to Authorize the Village President and Clerk-Treasurer to Execute the Resolution. (This resolution is requested due to a favorable ranking by the West Michigan Shoreline Development Commission Technical Committee. DPW Supervisor Doug Whitley represented the Village at the MPO meeting.)
D. Consideration of a Motion to Approve the Waste Hauler Rates for 2010. (This is the annual opportunity for the Village Council to see the waste hauler rates. Such approval has been a pro forma matter in the past unless complaints are registered. No rate changes are proposed by Allied Waste. They are currently at $14.50 per month. Keurth’s requests a rate increase of $1.00 monthly to $18 per month. Waste Management requests an increase of 3% to $18.50 - 23.50 per month, depending. )
E. Consideration of Buchanan Street and Barber Court Reconstruction Additional Engineering Services and Authorization to the Village Manager to Execute a Purchase Order. (The revised costs for the Buchanan Street project for bidding and Barber Court are noted on the attached letter. The new additional total is $7,240. The bulk of this change pertains to Barber Court design/construction inspection and bidding for both.)
F. Consideration of a Formal Motion to Approve Additional Buoys at Lakeside Beach so as to “Wrap Around” the Beach. (This matter was the subject of a request from the Spring Lake Area Recreation Commission and was confirmed with Spring Lake Township and Village Council following the meeting on a kayak landing at the beach. See attached letter. This voting action was intended to make this action official and will prompt additional buoy purchase for approximately $800.)
G. Consideration of a Motion to Approve a Request to an Official Resolution Requesting Federal Assistance via the West Michigan Transportation Planning Program (WestPlan Metropolitan Planning Organization) for Jobs for Main Street for $168,000 of Assistance for Resurfacing Work for East Exchange, from Jackson Street to Elm Street, for the current Federal Fiscal Year 2010, and to Authorize the Village President and Clerk-Treasurer to Execute the Required Resolution. (An estimated engineering cost of $15,000 may be necessary. This amount is available in the Major Streets fund. The official resolution will be provided at the Village Council meeting.)
H. Consideration of A Motion to Approve the FY 2010 Mid-Year Budget Adjustments. (These adjustments were discussed in the prior work session and can be approved here with any amendments made in the prior work session.)
Recommendation: After reading the Consent Agenda, the Village President will request a motion to approve. A Council Member may now make a motion to approve the Consent Agenda. (Roll call vote.)
(Any member can ask that an item be removed from the Consent Agenda, if desired. Such item would then be discussed and voted on separately later in the meeting.)
VI. Report By the Village Clerk-Treasurer
A. Consideration of a Public Hearing to Consider a Rezoning Recommendation from the Planning Commission for
311 E. Exchange and 312 East Savidge and a Motion to Approve An Ordinance to Amend the Zoning Map to Rezone 312 East Savidge Street, Parcel # 70-03-15-452-009 and the North Thirty-three feet of Parcel #70-03-15-452-018 from SFR-A Single-Family Residential to P, Public and Semi-Public Districts.
Subject: This request was made by the Planning Commission on January 26, 2010.
Recommendation: Following the close of the public hearing, a Council Member may make a motion to adopt an amendment to the Zoning Ordinance to rezone 312 East Savidge Street, Parcel # 70-03-15-452-009 and the north thirty-three feet of Parcel #70-03-15-452-018 from SFR-A Single-Family Residential to P, Public and Semi-Public as noted in said ordinance. (Roll call vote).
B. Consideration of a Motion to Formally Approve the Village Council Goals for FY 2011.
Subject: These goals were reviewed and discussed at the February 1, 2010 Work Session. Completion of the goals will be a team effort.
1. Pause the current property tax reduction trend for FY 2011;
2. Initiate a water/sewer readiness-to-serve fee reduction trend for FY 2011;
3. Budget a 4% revenue loss for FY 2011(best assumption for now);
4. Sustain downtown retail first -- Promote new retail second;
5. Write Chamber goals to help with above, including kick-starting the School Street Extension negotiations;
6. Cut costs by using more in-house services, like was done for the Master Plan, storm sewer compliance activities, tree trimming, etc.
7. Continue TIF hibernation and accompanying Local Street reconstruction/resurfacing five year plans;
8. Continue to provide local matching grant funds and leverage new resources when the opportunity is created;
9. Work out a Holiday Inn bike path solution;
10. Review the fire contract specifics ($12,000) and make a recommendation;
11. Jump-start the uncompleted condos or get the foundations covered.
Also attached is a copy of the monopoly exercise results. We will keep these desired ratios in mind as the FY 2011 budget is put together.
Recommendation: A Village Council member may now make a motion to formally approve the Village Council Goals for FY 2011.
C. Consideration of a Motion to Formally Approve the Goals for the Chamber of Commerce for FY 2011.
Subject: These goals were reviewed and the wording discussed at the February 1, 2010 Work Session. See below:
1. Convene, mediate, negotiate a breakthrough on land rights blocking the School Street Extension Economic Development Program including assistance on CDBG environmental and State Historic Office approval;
2. Determine if a joint marketing study is feasible/desirable/affordable with participation of some, or all, of the property owners for the 20 closed storefronts in the Village and market the Village vacant properties;
3. Create an overall, comprehensive, successful Shop Local Tri-Cities Campaign, like Petoskey’s “Million Dollar Challenge”.
Recommendation: A Village Council member may now make a motion to formally approve the Village Council goals for the Chamber of Commerce for FY 2011.
VII. Report By the Village Manager
A. Consideration of a Motion to approve a Notice of Intent to Apply to the Michigan Strategic Fund for Community Development Block Grant Funds for Land Acquisition, Street Construction, and Other Capital Costs Associated with the School Street Completion Project from Mill Point Station to Liberty Street, in the Amount of up to $550,000 with a Local Match of up to $215,000, Along with a Finding of Fact that this Project will Provide Benefit to All Residents of Spring Lake Village, and Authorization to the Village Manager to Execute the Notice of Intent.
Subject: The Village staff recently received information showing that the federal government believes that 52% of the Village residents have low to moderate incomes. This qualifies the Village for up to $750,000 of community development block grant funds for land acquisition and infrastructure, assuming a local match of up to 30%.
The two current infrastructure priorities that are not otherwise funded are 1) School Street extension; or 2) up to $150,000 of sidewalk and traffic calming work from the Safe-Routes-to- School grant requests for which funding remains uncertain.
The deadline for this potential Notice of Intent is February 22, 2010.
Since more unmet funding exists for School Street, than for the sidewalks, this agenda item is written to address School Street Extension Project. Completion of School Street is a Village Council economic development goal for FY 2011 and the bulk of the Village’s share above is already encumbered in the Tax Increment Financing Fund ($180,000).
To complete the first alternative, a conceptual cost estimate will be necessary and will be requested of Moore and Bruggink if the Village Council approves the draft Notice of Intent attached. (It is considered a draft because the above engineering work is needed to confirm the staff estimated costs.) Approval of a formal grant resolution will be necessary at a later point, as well as, a public hearing, if this Notice of Intent is reviewed favorably.
Recommendation: A Village Council member may make a motion to approve a Notice of Intent to apply to Michigan Strategic Fund for Community Development Block Grant Funds for land acquisition, street construction, and other capital costs associated with the School Street Completion Project from Mill Point Station to Liberty Street in the amount of up to $550,000 with a local Match of up to $215,000, and a finding that this project will provide benefit to all residents of Spring Lake Village, and authorization to the Village Manager to execute the Notice of Intent.
VIII. Reports from the Village Council
IX. Statements of Citizens
X. Reconvene the Work Session (if necessary)
XI. Adjournment
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