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Work Session
Discussion Items
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Additional agenda items, or changes to
the Regular Agenda, to follow.
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Review of the Village of Spring Lake Audited Cash Balances as of June
30, 2005.
The fund balances met
or exceeded expectations except in one instance.
The minimum fund
balances, per our Fiscal Policy, are all exceeded except for the Water
Fund. This fund ended the year with
$243. Bill Filber, John Hansen and I
met with Moore and Bruggink last week to discuss the water fund, its expected
NOWS intake bills and its future. As a
result of that discussion, we requested a proposal for a rate review. Such review would also examine the billing
assumptions vis-ŕ-vis NOWS water purchases and other related variables. We expect a proposal to give to Council at
the next work session.
For the remainder of
tonight, we will review the actual cash balances in column E. BDO Seidman will be present at our
December 5th meeting to review the remainder of the audit results.
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Review of the Municipal Services Garage
Expansion Options
Village staff worked
on this matter for the last several months to craft three options to meet the
long-term inside storage needs (4,000 square feet) and o maintain an
attractive neighborhood. The current
revenues specifically accrued for this project are approximately
$180,000. The Public Improvement Fund
has another $25,000 that is currently unencumbered as well. The range of costs is expected to be between $200-$250,000.
A total of three
options were developed as outlined below:
1.
Sheet metal siding: $
TBD*
2.
Brick and trim like the rest of the
building: $ TBD*
3.
Decorative Concrete block: $ TBD*
*The detailed cost
estimates are being prepared as of press time and will be provided
separately. John Hansen will present
these alternatives and answer questions tonight. Phasing might be important to make
affordable.
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Review of a Possible Illicit Discharge
and Elimination Plan Ordinance
An ordinance to
enforce the elimination of pollutants being discharged into Spring Lake
or the Grand River is required as part of the new National Pollutant Discharge
Elimination (NPDES) program required of all northwest Ottawa communities.
This ordinance would
allow the Village staff to trace, notify and require that any illicit
connections be removed, such as a septic tank.
The Village’s 21
outfalls were inspected during dry weather and only one showed any
discharge. It was a dribble. Nevertheless, samples were taken to the
Annis Water Resources Institute. They
are analyzing them for usual contaminants.
If the samples test negative, than no illicit discharges currently
exist. An ordinance is needed,
nevertheless, should circumstances change in the future.
It is suggested that
Village staff work with the Village Attorney to refine the draft ordinance
attached to eliminate any duplication in other sections of the Village Code
and bring it back to Council to set a formal hearing in the next month. The Village is required under our
Certificate of Coverage and the Village’s Illicit Discharge Plan to adopt
such an ordinance by April 1, 2006.
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Review of Suggested Safety Improvements
to the Crosswalk at Lakeside
Beach
I asked John Hansen
to assist me and the Recreation bodies on ways to provide for pedestrian
safety, other than my
idea on the bumps last summer. John researched a solar powered, flashing
light system that might provide the extra caution necessary. We also believe that all of the side bushes
should come down to maximize visibility.
The Police Chief
proposed a draft Traffic Control order as attached. Your overview is requested prior to reviewing
this matter with the various Recreation bodies also.
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Regional Bike Path System
At the North Bank
meeting on September 20, 2005, the concept of requesting the County of Ottawa to include millage for bike
path extensions as part of their Parks millage re-vote came up.
The group voted to
“Ask our Boards whether bike paths should be added to the County Parks
millage request, along arterial highways only, on the 2006 ballot?”
Your review and
advice is requested. Attached is a
plan of existing and proposed trails.
Status Reports
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Signage Ordinance Changes and
Continuation of the moratorium on Message Boards
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Ambulance Service Potential Contract
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Ordinary High Water Mark Consultation
Requested for End of Alden
Street
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Store windows and Christmas Display
Judging by Council
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Tree Removals and Over budget
Upcoming Agenda Items (Tentative)
December 5
Audit Report and Fund
Balances
TIF Potential Budget
Adjustments
Presentations to Mel
Hall and Fred Holland
Review of Intake
Repair Bill of $24,251 from Ottawa
County Road Commission, Utilities Division
Sign ordinance public
hearing
Approval of Notice of
Intent for $300,000 Infrastructure grant for Mill Point Station
Set IDEP Public
Hearing
December 19
Personnel Rule
amendments
Copier Purchase
Audit RFP Committee
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