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Work Session
Discussion Items
·
Additional agenda items, or changes to
the Regular Agenda, to follow.
·
Judging of the Storefront Window
Displays
Council members are invited to
individually pick out the top three store windows in advance and will compare
notes at the work session. First,
second and third place winners will be decided thereby. Prizes will be provided by the CBDDA fund.
·
Review of Bi-Annual Amendments to the Personnel
Policies and Procedures Manual
The Village periodically amends its
personnel polices to keep abreast of state and local law changes. Another intent is to incorporate all new
Village rules, policies and contractual changes necessary.
Jill Wendorf, Projects Intern, assisted
in the latest Manual update. Jill will
attend tonight’s meeting and make the initial presentation.
Listed below are the subject areas. After Council work session review, this matter
will be on the next agenda for your formal consideration. A summary follows. The complete language is attached.
1.
Inclusion of MDOT and other governmental
contract requirements for equal opportunity employment, otherwise known as
Title VI. (Separately approved by
Village Council on January 3, 2005);
2.
Inclusion of the Health Insurance
Portability and Accountability Act of 1996 requirements (HIPPA);
3.
Staff contributions to Health and
Prescription Insurance;
4.
Long-term disability use requirements
5.
Sick leave use restrictions, if on long-term disability;
6.
Carryover of 40 hours of vacation time
from one fiscal year to the next;
7.
Reimbursement for Lasik surgery if cost
neutral compared to annual vision care reimbursements;
8.
Provision for partial benefits for part-time
employees (pro-rated for hours worked);
9.
Provision of a Section 125, Pre-Tax,
Deduction, Flex Plan. Employees can
more easily pay for eligible extra benefits desired thereby (similar to
AFLAC);
10.
Maternity leave of 40 hours of sick
leave and unpaid maternity leave of up to 90 days (This second provision is
required by the family medical leave act.);
11.
Family care sick leave to match past
practice ;
12.
Substance testing in the case of an
accidents on the job;
13.
Occasional permission to use Village
property with appropriate reimbursement;
14.
Update Police Chief and Sergeant
retirement provisions with the newly agreed police officer retirement
changes;
15.
Inclusion of updated and new job
descriptions.
16.
Inclusion of attachments
pertaining to Title VI and the Section 125 Flex Plan.
At this time, the Village Council can
review and discuss these changes. See
attached for actual language. The full
document is 80 pages and is available at the Village Clerk-Treasurer’s
office.
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Review of Potential Budget Adjustments
for the FY 2006 Tax Increment Financing Fund Budget
These potential
budget adjustment need review by the Village Council. The purpose of this review is to:
1.
Acknowledge changes from the original FY
2006 budget;
2.
Acknowledge changes to the original
proposed local government share of the East Village and Rotary Drive
redevelopment project ($84,289 local share instead of $50,000
originally. The difference is due to
my error on how the power line relocation costs were recorded.
3.
Acknowledge other redevelopment grant
match changes (Lake Pointe and Mill
Point Station).
Attached is a
detailed accounting of these changes.
The bottom line is an estimated fund balance of $288,870, instead of
$46,557originally anticipated. Given
the hibernation of TIF approved in October, 2005, these funds can continue to
be used for unfinished business in the TIF district. A total of $205,000 of the remainder is
encumbered for completion of Lakeside Trail, dumpster enclosures, and the
western-most Village entryway sign.
After this Council
discussion, the projects noted above will proceed. These changes will be made official during
the comprehensive annual budget adjustment resolution in March.
Status Reports
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Ambulance Service Potential Contract
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Non-Phosphorous Fertilizer ordinance
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Water bill disputes
Upcoming Agenda Items (Tentative)
January 3 (Tuesday)
Water Bill appeal on
S. Buchanan
Personnel Rule
amendments
Copier Purchase
IDEP Public Hearing
January 16
TBD
February 6
TBD
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